Landlord & Tenant Information

TENANT

Once you have chosen a property and the terms of the tenancy have been provisionally agreed with your landlord, you will be asked to complete a property holding form and pay a holding deposit.  The holding deposit is one week’s rent.  Once this has been received all further viewings shall be suspended and references applied for.

What monies are payable before I can move into the property of my choice?

• Holding Deposit x 1 week’s rent (deducted of the total amount)
• 1st month’s rent
• Security Deposit – usually equivalent to x 1.5 month’s rent

These monies must be received in cleared funds before the keys will be released to the proposed tenant. These monies will be outlined and explained to the tenant at the point of completing the property holding form. This will also provide information of documents required for Right to Rent checks.

DEPOSIT PROTECTION SCHEMES

My Deposits: Deposit Protection Service

We are a Member firm of the Property Ombudsman and their approved redress scheme.
All fees and figures are including VAT.

Administration Fee: £350 incl. VAT (reservation fee is your advanced administration payment, includes tenancy agreement, references, certifying ID & Right to Rent checks)

Deposit Registration Fee: £48 incl. VAT for Rent Collect and Fully Managed properties.

Register the Landlord and Tenant details and protect the security deposit with the relevant government authorised scheme.
Provide the Tenant(s) with the deposit certificate and prescribed information within 30 days of the start of the tenancy.

Renewal Fee: £60 incl. VAT

LANDLORD FEES & SERVICES

LANDLORD FEES (Optional)

Deposit Protection: £48
Electrical Installation Certificate: £145-£245 + VAT (depending on property size)
Energy Performance Certificate: £102
Gas Safety Certificate: £150
Carbon Monoxide Detectors: £54 each
Renewals: As Agreed

LET ONLY 7.2% including VAT

– Provide Market Appraisal of your property in line with market conditions and suggest areas of improvement
– Arrange Energy Performance Certificate, arrange for a professional photographer and prepare full colour details
– Upload your property onto the Williams Harlow Website and all the major property portals
– Accompany all viewings
– Full tenant referencing to include; Credit Check, Employment and Landlord checks
– Advise on Compliance issues
– Prepare Tenancy Agreement
– Arrange Inventory and Check in if required
– Collect 5 weeks security deposit and if held by Williams Harlow register with a Government approved Deposit Protection Scheme
– Collect first month’s rent by Cleared funds and deduct fees (invoice for any shortfall) and provide tenant with Standing Order

RENT COLLECT 9.6% including VAT

– Provide Market Appraisal of your property in line with market conditions and suggest areas of improvement
– Arrange Energy Performance Certificate, arrange for a photographer and Prepare full colour details
– Upload your property onto the Williams Harlow Website and all the major property portals
– Accompany all viewings
– Full tenant referencing to include; Credit Check, Employment and Landlord checks
– Advise on Compliance issues
– Prepare Tenancy Agreement
– Arrange Inventory and Check in if required
– Collect 5 weeks security deposit and if held by Williams Harlow register with a Government approved Deposit Protection Scheme
– Collect first month’s rent cleared funds and deduct letting fee
– Provide tenant with Standing Order to pay rent
– Collect rent on a monthly basis held and protected in our Client Account
– Deduct Commission
– Pay funds over the pay Landlord by BACs
– Email/Post Landlord Statement of Account
– Pursue non-payment of rent and provide advice on rent arrears actions
– Advise the Landlord on Tax issues and make any necessary HMRC deduction if the Landlord is overseas
– Advise Landlord and implement new Legislation changes
– Arrange annual gas safety checks and deduct charges from rent
– Negotiate renewal at the end of the tenancy
– Advise on rent increases and draw up new contracts

MANAGEMENT 12% including VAT

– Provide Market Appraisal of your property in line with market conditions and suggest areas of improvement
– Arrange Energy Performance Certificate, arrange for a photographer and Prepare full colour details
– Upload your property onto the Williams Harlow Website and all the major property portals
– Accompany all viewings
– Full tenant referencing to include; Credit Check, Employment and Landlord checks
– Advise on Compliance issues
– Prepare Tenancy Agreement
– Arrange Inventory and Check in if required
– Collect 5 weeks security deposit and if held by Williams Harlow register with a Government approved Deposit Protection Scheme
– Collect first month’s rent cleared funds and deduct letting fee
– Provide tenant with Standing Order to pay rent
– Collect rent on a monthly basis held and protected in our Client Account
– Deduct Commission
– Pay funds over the pay Landlord by BACs
– Email/Post Landlord Statement of Account
– Pursue non-payment of rent and provide advice on rent arrears actions
– Advise the Landlord on Tax issues and make any necessary HMRC deduction if the Landlord is overseas
– Advise Landlord and implement new Legislation changes
– Arrange annual gas safety checks and deduct charges from rent
– Negotiate renewal at the end of the tenancy
– Advise on rent increases and draw up new contracts
– Inspect property on a six monthly basis and forward report with photos to the Landlord
– Notify the Landlord of any works required to the property
– Deal with any maintenance issues between landlord and tenant
– Arrange check out and notify landlord of any dilapidation s or recommended improvements
– Represent the landlord where a dispute is raised with the deposit protection scheme
– Serve notice to regain possession of the property and represent the landlord in court if needed

There is now a legal requirement for landlords to hold any monies, taken from a tenant as a deposit against breakages or losses, in one of the authorised and government approved Tenancy Deposit Schemes. Williams Harlow’s preferred scheme is mydeposits.co.uk

The approved redress scheme that Williams Harlow have joined The Property Ombudsman Limited redress scheme.